Common Concerns With Staff Scheduling and How an Employee Scheduling Software Can Help
By Carolyn Villanueva
If you're managing a company where everybody clocks in at 8 and leaves at 5, you should have little cause for worry where scheduling employees is concerned. For most staffing managers and shift supervisors of multi-shift, multiple-location businesses however, employee scheduling can be a nightmare.
Yup, you read that right – a nightmare. Why? Because have to take into consideration a lot of factors: the needs of the business (how many people are needed when, and what skills and skill level should they possess), how these needs impact on profitability, and the concerns of the workers themselves.
Here are 4 of the most common the scheduling issues a manager has to contend with where an employee scheduling software may come in handy:
1. Unusual Shift Rotations
Some businesses operate at odd hours and there are also those that are running round the clock. Making sure that shifts are properly manned takes a lot of effort because duty hours per employee may change from day-to-day. Without an employee scheduling software that automates the entire process, scheduling would be a taxing and time-consuming task, and even then, the final product could be fraught with errors.
2. Last Minute Changes
Even the most well-planned and organized employee schedule can be thrown into shambles if there are unexpected leaves or absences that crop up. First and foremost, a replacement has to be found. Then, you also need be certain that the person picking up the shift isn't already doing overtime and/or isn't scheduled for work himself right before or after the "extra" duty hours. A staff scheduling software can be trusted to take care of these details based on employee data and availability, and with some input from you.
3. Employee Turnover
It happens. Just when you've already gotten a workable schedule in place, one of your employees ups and quits, bringing you back to the drawing board with your scheduling efforts. Such a situation is not uncommon in many fast-paced businesses. This makes it virtually impossible to manually schedule employees without the right organizational tools.
4. Split Schedules
A split schedule is one where the employee doesn't fulfill his 8 hours of work in one sitting. For instance, he may be required to do the first half of his shift from 8 am to 12 noon, and then do the rest from 6 to 10 pm.
As with uncommon shift rotations, split schedules can be a pain to organize because there are more details to consider and because the employees themselves may not be amenable to such arrangement. It's difficult to plan activities when they work such hours and they would need to commute more. However, with the aid of employee scheduling software, it's easier to keep track of split schedules.
Streamlining your organization's workforce does not have to be overly burdensome. Just find the right employee scheduling software for your business and you'll be well on your way to an stress-free, problem-free staff scheduling.
There are so many reasons to automate scheduling. If you're still undecided about using an employee scheduling software, visit us and find out just why this is a step in the right direction.
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